How to RSVP via Email to an Event?
Planning an event is not an easy task. This is the reason why most event planners search for digital tools to simplify things for them. From managing your RSVPs to head counting to sending RSVP reminders these online tools offer all the features to make event planning easy. However, in this blog, we will only talk about how to effectively RSVP by Email for an Event. But, before you start reading let’s first understand what RSVP is.
What does RSVP mean?
RSVP, in simple terms, means ‘please answer’ which is a French phrase “répondez s’il Vous plaît”. In the early days when people send printed invitations, the envelope has additional answer cards that recipients can use to mark their responses. Often, these RSVP cards have return postage attached with them to make it easier for the recipient. That’s how traditionally user sends RSVP to an invitation.
Types of RSVP
When it comes to RSVP emails for an event there are several types, it can be formal and informal RSVP emails too. Depending on what relationship the recipient has with the event organizer the RSVP response can either be via email, text, DM on social media. The technology has simplified things greatly and, now RSVPs can come in a variety of new forms:
- Digital RSVPs
- Text message RSVP
These new ways of sending RSVP have not only simplified things for the recipient but also for the organizer as well. As guests respond digitally via online platforms such as Replied App allows the organizer to save on envelope and printed invitation (environment-friendly option) and also guest reply faster via text and email that helps in efficient planning of the event.
RSVP Writing Instructions
Stepwise instructions are the best way to give extra information to the guests and how you are expecting them to RSVP. Well-written instructions mean half the task is done. The best way to use this is by using email marketing and online event technology to get immediate responses from guests. You can also capture your event details, design your invitation card, plan how you like to customize email, and provide maximum information to the guests.
Defining the Deadline for RSVP — This is an important thing to add while writing instructions. Make sure the date is not too soon or early and your guests have time to RSVP via email.
Canceling or Changing an RSVP — Often there are unexpected instances when your guest needs to cancel or change their response. Changes are only acceptable in case of illness, death in the family, injury, or any other serious issues that are unavoidable.
RSVP Emails Sample — There are plenty of samples over the internet and no need to use old RSVP formats used for traditional invitations. Go online and search for RSVP email samples and choose the best one for your event.
Call to Action — There are online platforms that can help you not only create a wonderful invitation but also allows you to manage your RSVPs as well to successfully organize an event whether big or small.
Summing-Up
Follow these suggestions while RSVP by email for an event to organize a successful event and get fast RSVPs from guests. Using specific tools to manage your RSVP for events related to sales can be a big advantage. These event organizers will provide you the important information such as attendee emails, the number of tickets sold, tickets left, etc. An event organizer can then use this critical information to make their campaign more efficient. So, don’t underestimate the power of RSVP emails!
